excel index match multiple results

1803002508 07/2018 11,649 05/2018 Your instruction is for a drop-down list, Thank you for this. I don’t want to just “hide” the zeros returned but rather have the formula skip over the blank cell row to the next non-blank value. Hi. To hide the remaining #N/A errors in columns G and H: Because these two formulas are much shorter than the ones showcased in earlier posts, these will be easier to remember, create, and troubleshoot. To find the closest match to a target value in a data column, use INDEX, MATCH, ABS and MIN in Excel. Do you want to look up a value based on multiple criteria? Hi Neil – you could add another cell and return the address of the cell returned instead of the content of the cell. :) Here’s what I wrote previously. I am trying to get a cell to lookup ID2 based on two criterias - Date & ID with the intention of having ID2 returned without the duplicates. It appears as if your ROW function has two arguments. I like the way you describe and explain each step. The formula returns the discovered position (row number) for each App in the selected Division. I have a lookup table which relates individual Product Code to sales Category. Great question. NOTE: The formula looks much larger, but the logic is the same. The most common function people use when finding items in an Excel list is VLOOKUP. Hello, this has been really helpful! = INDEX(rng1,MATCH(1,INDEX((A1 = rng2) * (B1 = rng3) * (C1 = rng4),0,1),0)) The INDEX function can handle arrays natively, so the second INDEX is added only to "catch" the array created with the boolean logic operation and return the same array again to MATCH. Pending 5002 -200 Pending You’d like to have a list of all the matches and you’d like to have it in a dynamic way. Hi! Index Match multiple results without duplicates Hi, can anyone help? =SUBSTITUTE(TEXTJOIN(“,”,TRUE,IF(A5:A14=G4,B5:B14,””)),”0,”,””). The final result of the formula. {=TEXTJOIN(“, “,TRUE,IF(F2:F999999=J1,G2:G999999,””))} Select cell E3 and click on it 2. engine). I was able to use Method 1 to accomplish what I needed. Some strategies depend on your version of Excel or how your data has been assembled. Instead you need to press Control + Shift + Enter to get the curly brackets on there. Also asked here INDEX MATCH -> multiple results from 2 columns . In the data I have some lookup value completely similar to one another. In this case, lookup with several conditions is the only solution. Thanks SO much!!!!!! Words by Mynda Treacy Last week Bob emailed me with an example of how he uses the INDEX, SMALL, IF and ROW functions to lookup a list and return multiple matches like this: It’s good timing as I actually had this […] (^_-). To do this, we will test each cell in the array to see if it matches the selected Division. Closest Match. {=TEXTJOIN(“, “,TRUE,IF($F$2:$F$999999=K3,$G$3:$G$999999,””))}, (But then I ran into this crashing Excel when trying to apply it to a couple hundred thousand lines at once … so couldn’t really use it quite as I was hoping.). In our table, the selected Division names should return lists like the following: This method will use the INDEX function with the AGGREGATE function to locate the associated Apps for the selected Division and compile the results into a new list. Non-Office 365 users shouldn’t be left with complicated solutions. (Places all returned answers in separate cells), (Places all returned answers in a single cell as a delimited list). 1. the account id matches The list in Column A displays the country name, with the medal count for each country in Columns B through E. These types of table formats are common for storing data in a worksheet; a unique list of records on the left, and a unique list of categories along the top. Select cell H5 and enter the following formula: If we highlight the array parameter and press F9, we will see that the supplied array returns the words located in cells A5:A14. The Apps are associated with a Division, and each Division hosts multiple Apps. To give the IF function something to compare against, select cell F4 and enter the following “helper” formula. I can see them so I assume they are stuck somewhere along the way! In this case, “N” will be the following function. It’s quite simple to setup but it’s an array formula that requires CSE. The key to this solution lies in the MATCH/OFFSET formula in the helper column starting in cell F5. Function_num = a number corresponding to a function in the AGGREGATE list. This Excel Factor tip was sent in by Bob Cooke of Lincolnshire, England. Jul 16, 2015 #1 I'm trying to tweak this piece of code I found in a sample spreadsheet online but I can't quite get my head around it. Division dates Revenue 3 1107002568 I finally found this tutorial and got it to work fairly quickly! The only difference is we search column C for the item to return. This produces an undesirable result when the report length exceeds the number of match results. By comparison with your example – it’s a formula to get the value of sales in the “Games” category from a sales report which only lists the sales values against particular individual Apps. The ROW function only supports a single argument. In the index-aggregate formula, Is it really necessary to subtract the header’s row position? Thank you so much for all your Excel tutorials and videos :-). It’s a bit more complex to setup, but I explain all the steps in detail in the video. Being a data analyst, you always need to deal with multiple criteria and conditions in order to get the desired result. Is it not working, or is it not an available function? In practical terms, this formula allows you to type a partial match, e.g. 0 I like this alternate solution because of its simplicity. =IF(ROW(A1)<=$F$4,INDEX($B$5:$B$14,AGGREGATE(14,4,($A$5:$A$14=$G$4)*(ROW($A$5:$A$14)-4),$F$4+1-ROW(A1))),"") Thanks very much for checking this for me. The key to this solution lies in the MATCH/OFFSET formula in the helper column starting in cell F5. Index Match look up to return multiple results. hundreds of thousands of rows), this could negatively impact processing time. 3, 4, 5, 7). Your comment is awaiting moderation. We want to build a list where the 1st occurrence of a “Game” App is placed in cell G5; the 2nd occurrence is placed in cell G6; the 3rd in cell G7; etc. Hi, I am loving this example, I am wondering if it’s possible to with the results it brings up (i.e. Delimiter – the character that separates the returned values. Because Excel Tables use Structured References instead of traditional cell references, the formulas point to the column names instead of the specific cells (this is a bit of a generalization). The delimiteris “,“, while the ignore_emptyis TRUE. With INDEX and MATCH fuction, naturally, the results are the same (the first name, almost similar to your Vlookup example). This is awesome, and I was able to use it in a fairly small data group. Cell F5 contains: It’s a bit longer, but it’s not too difficult. We cannot simply increase the value of the row-num parameter by 1 every time we repeat the formula; the parameter needs to change based on the position of the associated Division in column “A”. What can be done so the 0 doesn’t show? With over 25K members and almost 30K posts, your solution is either ready and waiting or has the possibility of being answered more quickly than we may be able. You could also write the formula another way, omitting the defaults. If you have a sample file to upload, this would greatly aid in developing a course of action. I'm trying to concat multiple results from an index match into one cell. Kindly assist me on this..how to text join the values for dates? We want to convert the FALSE responses to errors and the TRUE responses to position numbers within the list (i.e. If you’d like to keep the tables separate, you could use Get & Transform from the data tab. I think this tutorial will help, but I’m still at a loss. The screenshot above shows the 2016 Olympic Games medal table. How to pick one entry from the Apps category as Fightrr appears twice. Invoice 5003 500 Open. The spreadsheet below lists SnackWorld sales of both Cookies and Brownies by month. The updated formula should appear as follows. Let’s select cell F5 and update the formula as follows. PS – love the tutorial, especially the step-by-step aspect. A variety of strategies exist to solve this problem. We want the SMALL function to increment by one for each copy of the AGGREGATE function. Ignore_empty – This determines whether to include any empty cells in the results list. This is because our search area (column A) is not changing. However, we have several alternatives that can be used as an alternative to VLOOKUP function in excel. How can I use this to have the same effect when my data set is inside a table that will be resorted? 1107002568 02/2018 11,022 I’m glad you find them useful Joseph. I’ve recently discovered your chart and dashboard courses and they are awesome. The updated formula would appear as follows. This formula performs all the heavy lifting. If we highlight the IF function in the formula and press F9 we will see the following responses. =INDEX($B$5:$B$14,SMALL(($A$5:$A$14=$G$4)/($A$5:$A$14=$G$4)*ROW($A$5:$A$14)-ROW($A$4),ROWS($A$5:A5)),). Thank you so much for all you do! Select cell G5 and begin by creating an INDEX function. Modify the array as follows. I was trying to do something similar with INDEX, MATCH using CSE (Ctrl+Shift+Enter) array formulas, but alas, you just can’t use MATCH with array results. But I want to extract data from a sheet to another sheet. 1803002508 04/2018 30,400 We can’t just make the search range absolute ($A$1:$A$20) because that’s no different than selecting the entire column (A:A). =AGGREGATE(15,3,(Table13[Main Skill]=$X$1)/(Table13[Main Skill]=$X$1)*ROW(Table13[Main Skill])-ROW(Table13[[#Headers],[Main Skill]]),ROWS($V$2:V3)). For example, return this: My comment is 1. If you like, feel free to send us a sample file to our email and we can consider it for a future video. Excel Formula Training. cheers. We want to include a list of the crops John grows in our mail merge letter. You can do this with VLOOKUP. If we are searching for “Game”, the VLOOKUP will always stop in cell A7. Works like a charm!! You’ve come very close to helping me with the problem I’m having, thank you! Thank you so so much. I’m having difficulty with textjoin. that is why i love you, nobody answered this question for me in the past, multiple match, i am using text join now. Basically, I have a tab with the above info, and another tab which does an INDEX/MATCH search based upon the Container number you enter, which copies all the data from that ROW. Loved the content of your site with full explanations, and wondered if you can address another problem as follows: I realize that not everyone will subscribe to Office 365, thus the FILTER function remains out of reach. Using the TEXTJOIN function (available in Excel 2016 of Office 365) we will perform. Thank you sooo much, Leila!! Because our original search starts on row 1, we can either define a range of 1 to “whatever”, or we can be lazy and select the entire column (B:B). The standard formulas always return the first match. Although we have limited the range, the range is made of relative references which “move” when the formula is repeated; A1:A20 -> A2:A21 -> A3:A22, etc. We now have the list of associated Apps to the selected Division as well as errors for when our return list is shorter than our expected maximum list length. INDEX-MATCH or VLOOKUP to return multiple values in Excel When you want to look up a value in a table based on another cell, you can use VLOOKUP function. The updated formula will appear as follows. OFFSET has the following structure and arguments: Arguments that have defaults and can be skipped if using the defaults. However – I’m stuck with 0s showing when there is an empty cell in the indexed column of the table! NOTE: This is the point where Bob is awarded the “Nobel Prize for Creativity”. My comment is 1. to Now you can have multiple rows of VLOOKUP results, representing the multiple matches found. Question – Is there a way to get the output to be horizontal – ie. I’ve been working on this for hours before I found your tutorial. Need help please.. Index Match Multiple Criteria Rows and Columns. If we fill the formula down the cells in column “G”, the App named “Fightrr” appears repeatedly, a behavior like the earlier VLOOKUP results. error. H24, and the formula will return all instances where H24 is found in column A. I would recommend using Power Query to split the data by a custom delimiter. ), Excel OFFSET Function for Dynamic Calculations, If you have Excel 2019 or later, you can use the, Perform the same modifications to the formula in cell, We don’t use Conditional Formatting to hide unneeded rows in the report. How do I find the nth match value with Index/Match formula in Excel. Now I have a problem. The synergy between the functions are based on that: MATCH searches for a value and returns a _location_ MATCH feeds the location to the INDEX function Yes you can get it horizontal. Just curious why my comments are still awaiting moderation. I’m eternally grateful!! Anyway just thought I would include it here as an alternative. Updating the existing formulas with the updated formula, we see that the results are now working as expected. NOTE:  We could provide the user with a drop-down list to ease the selection process for Division, but for simplicity, we will hardcode the Division name. Because Structured References take up more space than traditional cell references, the formula increases in character count but not strategy. It’s an array formula but it doesn’t require CSE (control + shift + enter). Select cell H5 and entering in the following formula. Suppose we limit the search range from the entire column to just the cells we expect to see data, such as cell A1 through A20? I love this formula especially the Index with Aggregate nested in. If there are dashes in my data, will that disrupt this? The formula with the intelligent row counter should appear as follows. If we highlight the array parameter and press F9, we will see the following test results. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, … Can you give me a solution to apply INDEX/AGGREGRATE to row list instead of drop-down list? We need to fill the formula in cell F5 down an expected number of rows of our largest report. What if your lookup value isn’t unique? Before digging into this formula, let’s look at when to use it. [k] = optional value when using selection functions, like SMALL or LARGE. The two Tables could have upwards of 20k-60k rows. This was such a great tutorial and I have watched the video also which was very intuitive and easy to follow. To make the report more presentable, Bob uses Conditional Formatting to hide the errors in the “helper column” and the IFERROR function to suppress the errors in columns G and H. To hide all the errors in the “helper column”, we use Conditional Formatting. The simple (read “lazy”) way of hiding the errors is to nest the entire INDEX/AGGREGATE function in an IFERROR function like the following. We generate the list with the zeroes using the TEXTJOIN function; afterwards, we replace the zeros with nothing using the SUBSTITUTE function. In the video below I show you 2 different methods that return multiple matches: Method 1 uses INDEX & AGGREGATE functions. I then want to combine them into one string in another cell. The value_if_trueis C3:C13 and the value_if_falseis “”. In my Excel version your formula works correctly without pressing Control+Shift+Enter (I have INSIDER version though with the new Calc. why we cannot use the function small instead of aggregate We want to return the App named “Fightrr” from the 3rd position in the App list, so as a test we will hard-code the number “3”. Syntax of the TEXTJOIN Formula. Hi Leila Thank you so much for this tutorial i am using method 1 i have Ex 2013. When used on the first AGGREGATE function, the result will be 1. If you don’t want to have the “helper” formula in cell F4, you can fold the COUNTIF logic into the IF function. Once the AGGREGATE function is working to our satisfaction, we will fold the logic of AGGREGATE into the INDEX function. Introduction to Match Multiple Criteria in Excel. In this example – yes – it’s necessary because otherwise the aggregate function would return the wrong address to the Index function. In the video below I show you 2 different methods that return multiple matches: https://www.xelplus.com/find-multiple-matches-in-excel-dependent-drop-down-list/, Excel OFFSET Function for Dynamic Calculations, Does not require the use of CTRL-Shift-Enter to create an array formula, Requires the use of CTRL-Shift-Enter to create an array formula. What if you want to find VLOOKUP multiple matches, not just the first one? Hi Donovan – Leila covers this with user forms inside her VBA course. Here is an example data set I'm working with: My desired results: As you can see, I'm trying to find all customers where the data is 4/12/2017. Hi! That’s so cool. The tutorial shows a few ways to Vlookup multiple matches in Excel based on one or more conditions and return multiple results in a column, row or single cell. How to find the first, second, third or nth matching value from a range of cells using VLOOKUP formula. The topic describes the most common reasons for "#N/A error" to appear are as a result of either the INDEXor MATCH functions. oppID acctID closeDate Now copy the formula (without the equals sign) from cell H5 and paste it into the row_num parameter of the INDEX function in cell G5. We will use the AGGREGATE function to generate a list of rows (i.e. There are several lookup functions in Excel, but not all of them will allow you to use multiple criteria. But, as you know, INDEX/MATCH alone returns the first line of data only, and some containers have multiple … It’s going to be helpful once I take this newfound Index Aggregate method and try to use it for my mailbox permissions reporting for Office 365 migration purposes. {=SUM(INDIRECT(ADDRESS(ROW(),WEEKDAY($C$12:$C$19),1)))} [Ctrl-Shift-Enter pressed]. The INDEX function has the following parameters: We want to extract App names from cells B5:B14. The TEXTJOIN function has the following parameters: Begin by selecting cell G4 and replacing the Division “Game” with “Utility”. The problem here is that Excel interprets a FALSE response as 0 (zero) and a TRUE response as 1 (one). =AGGREGATE(15,3,(Table1[ELM]=Sheet2!$A$3)/(Table1[ELM]=Sheet2!$A$3)*(row(Table1[ELM])-row(Table1[[#Headers],[ELM]])),rows($A$3,A3)), I have a problem and hope to have a good solution from you. Game Fightrr, =INDEX($B$5:$B$14,AGGREGATE(15,3,(($A$5:$A$14=$G$4)/($A$5:$A$14=$G$4)*ROW($A$5:$A$14))-ROW($A$4), ROWS($F$5:F5))). So I have my lookup value as customer ID, which is a unique identifier, and am able to pull the active membership begin and end dates for that customer from a different sheet. Invoice 5002 200 Pending Hi Gino – I can’t see your other comments…. Leila Ghaharani. You’d like to have a list of all the matches and you’d like to have it in a dynamic way. One challenge I’ve had though is that Excel seems to have a glitch. Get VLOOKUP Multiple Matches – Multi INDEX MATCH in Excel Written by Tom (AnalystCave)on February 3, 2019in Excel The Excel VLOOKUP function by default allows you to find only a single match and will return the corresponding row of a selected column value. We have a dataset where we are reporting on the Revenue of selected Apps. Is it possible to modify the formula so if I enter only a fragment of a word, it will return all the possible matches. This formula will test the ever-expanding range that begins in cell F5 to determine if the range height exceeds the value supplied by the helper cell F4. Does not need to be array-entered; INDEX/MATCH. Amazing work as always, Leila! To begin, select cell G4 and enter the Division “Game”. This formula performs all the heavy lifting. This allows us to have unrelated information above our table without interfering with the searches. But how can you return multiple results? Thank you very much. No matter your issue, I’m certain someone there can inform you of the best way to reach your solution. The only drawback to this consolidation is that the counting of the selected Division must be repeated for each IF function. After the new SPILL feature in Excel, almost every Excel function is capable of returning results into multiple cells.In this article we will see, how the SPILL feature has made VLOOKUP and INDEX+MATCH formulas powerful than ever and why these formulas are still relevant even after the release of the XLOOKUP function.. SPILL in Excel. The text1, [text2]parameters are the results of the IFfunction. INDEX and MATCH are more versatile than the VLOOKUP function in terms of lookups, however, it only gets the first […] INDEX and MATCH – multiple criteria and multiple results The formula in cell C14 returns multiple values from column Item. You can upload the individual tables – connect them together and then Group the results by the categories. When I press f9 the array show’s correctly however Excel doesn’t want to give me the correct answer after this. Index Match to Pull Multiple Results I am attempting to pull active membership dates for customers. Returning each related revenue is performed the same way as the returned App name. If you wish to see those strategies, the links are directly below. We need to find a way to have the row_num’s return value change from “3” to “4” to “5” to “7”. This is also in a different sheet, if that matters. The key to this formula is the reference to cell F5. We need to make the range begin AFTER the previously discovered Division. You can then dump the results back into Excel and delete the query if you have no need for updates. How could we use a formula to lookup the number of bronze, silver, gold, or total medals received by a single country? MAX finds the largest value. Thanks for sharing your knowledge this help a lot in my job. There functions are available in all versions of Excel; If there are multiple results for the criteria, the first result from the range is returned =INDEX($A$2:$A$1500,MATCH(G10,A:A,1)) Your tutorial breaks each solution down beautifully. Game Fightrr Hi Erik – how about if you change the last rows reference to ROWS($V$2:V2)? We do not want the complete list of Apps, we only want Apps that are associated with the selected Division (cell G4). How you thing will be the best approach to solve it? To locate the position of the selected Division in a list, a great function to perform this act is the MATCH function. Can you please explain what you are referencing? Since the header for this table is in row 4, we will subtract the header row’s position value from the previous list of answers. positions) where the selected Division (“Game”) is discovered. This helps to prevent entering duplicate data. The ADDRESS function can come in handy here. OFFSET allows us to dynamically relocate the search range location and/or size. abc12 12345 1/17/2019 If we haven’t exceeded that value, we use the same MATCH/OFFSET logic to discover the matching Divisions. By anchoring the beginning of the range to cell $F$5 as an absolute reference and leaving the ending of the range F5 as a relative reference, the range will change its size as the range ending moves further away from the range beginning. what if there are multiple Fightrr in the Apps column listed? It’s now time to loop back and utilize the [k] option (the 4th parameter) of the AGGREGATE function. One solution, named “Bob_Mod1” begins the Division search at the top of the table (row 4) using traditional cell references. in G5 it brought up Fightrr) to know where it got that information from. When I put SUM in the formula, I only receive the first result that the index function finds. Cell F5 contains what is affectionately known as a “helper column”. The better tactic is to use an IF statement to count the number of times the selected Division appears in the list of Divisions and then compare that against the current App list’s length. 0 This step by step tutorial will assist all levels of Excel users to learn how to return multiple match results in Excel. The updated IF function will perform the following test. Excel VLOOKUP: Basics of VLOOKUP and HLOOKUP explained with examples. The rows that the data sits on changes depending which column the table is sorted by.My formula only works if that particular column in my original data set is sorted largest to smallest: =AGGREGATE(15,3,(Table1[NB Count YTD]=Table5[NB Count YTD])/(Table1[NB Count YTD]=Table5[NB Count YTD])*(ROW(Table1[NB Count YTD])-ROW($J$2)),5). Our objective is not to find the smallest word; we want to know which cells in the array match our selected Division. My comment is 3. To aid in answering your question, the following link to the Microsoft Excel Tech Community would be the best place to pose your question. The source file is a large workbook; hence, the Index Match. Joined Jul 16, 2015 Messages 10. so it is pulling “$B$6” if I change the last bit to ,3) it is bringing up “$C$6”. Before asking, I say I love you, I’m really lucky to find your channel. I’ve highlighted the problem area below. The solution we will examine begins the search for the selected Division at the top of the column (row 1). In the cell G3, we want to get all matching products from column C, which have a month equal to January. When we fill the updated formula down, we don’t exactly get the results we were hoping for. The downside to this method is you must edit the original data set (or copy/paste the data set elsewhere) to perform the multiple results VLOOKUP. Another solution, named “Bob_Mod2” begins the Division search at the top of the table (row 4) using Structured References to cells. 12345 11/02/2018. Does not need to be array-entered; INDEX/MATCH. 1803002508 01/2019 18,701 I show this step in the video. To remove the empty cell notations, update the formula by changing the Ignore_empty parameter from FALSE to TRUE. If there are multiple results for the criteria, the results will spill down to the rows below, to show all of the items. 1803002508 11/2018 15,033 An array formula is defined as “…a formula that can perform multiple calculations on one or more of the items in an array. Using the INDEX and MATCH functions in a 2nd table; I am trying to display the top 3 clients who have raised the greatest number of queries per month. The original spreadsheet basically does an INDEX/MATCH based on a user-defined lookup … Because 0 ÷ 0 = ERROR and 1 ÷ 1 = 1, we get the following list of responses. By performing the COUNTIF as a separate “helper” calculation, it must only be performed once. Thanks Sweetie. The converse is not true – can’t have one Product code across several Categories. This is a relatively new function in Excel 2016, Office 365. =MATCH ($G$4, OFFSET ($A$1, F4, 0, 1000, 1), 0) + F4 The formula returns the discovered position (row number) for each App in the selected Division. The MATCH INDEX ‘method’ is a combination of the functions MATCH and INDEX to create a lookup similar to (but better than) VLOOKUP/HLOOKUP. I’ve structured my formula to deliver an array of numbers and then operate on them. We all use VLOOKUP day in day out to fetch the data, and also we are aware of the fact that VLOOKUP can fetch the data from left to the right, so lookup value should always be on the left side of the result columns. Hi Leila, I’m going crazy. Some videos you may like Excel Facts How to find 2nd largest value in a column? The problem is that the IFERROR must fully process the INDEX/AGGREGATE function to determine if an error is generated. Method 1 uses INDEX & AGGREGATE functions. Method 2 uses the TEXTJOIN function. Sorry – meant to add the data table column I’m indexing has blank cells. Excel INDEX MATCH with multiple criteria. Very good video! Division Apps The spreadsheet is in what we call flat-file format, meaning that each separate combination of item category-month is on its own row.We want to be able to look up the number of units sold based on a particular combination of item-month — for example, the number of Cookies sold in February.

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